You may request an advance on a traditional expense report. Request funds well in advance of when they will be needed.
Please note: staff directors may request an advance of up to $5,000 without a supervisory signature. You will account for your advance money (and all other expenses for which you didn't use a Pcard or check request) on the Urban Program Expense and Advance Report.
Advances must be held in a personal bank account. It can be the personal account of one of your program staff, or a separate personal account opened in order to hold advance money. You cannot open a local program bank account, or use InterVarsity's organization ID to open an account.
Advance money can only be used for specific expenses. Please follow the guidelines listed below:
Red flags for advance money
“Payments”
Is it an honorarium? (cannot use advanced money - submit a check request)
Is it for an independent contractor (someone who has their own business)? (cannot use advance money - submit a check request)
Is it for a temporary (ongoing) employee? (cannot use advance money - transfer money into their InterVarsity account.)
Housing – cannot be paid out of advance money
Childcare – cannot be paid out of advance money
Green lights for advance money - you may use advance money for these
