Stipends and Fundraising

Stipends 

Student participants (on summer programs) may be paid a stipend. The stipends are intended to offset lost summer wages of the participants.

• Language when speaking about stipends:
  • Please do not use language akin to “you can get paid what you raise, minus overhead and taxes.” This gives InterVarsity the appearance of merely being a “pass through” organization, where, for example, a parent might orchestrate a way of giving money to their child but get a tax receipt for it.
• Stipends/wages must not exceed the approved amount for the position. These may be determined in consultation with an Area Director and must be fair from student to student, although not necessarily uniform.
• The limit for Urban Program stipends is a maximum of $500/student/week, with a limit of $4,000/student/program.
• Please contact the National Coordinator directly for more clarity.

All students receiving a stipend must be entered into Workday as Special Project Employees. They must also complete the required employment paperwork. Complete electronically and upload into Workday using the Hire Special/Urban Program instructions in the Workday Knowledgebase.

Required documents can be found here: https://stafflife.intervarsity.org/forms/special-project-employee-form

​ *After the hire is entered and approved by Human Resources in Workday, the new hire will receive an email inviting them to log into Workday and complete the I-9 form. The I-9 form, which is a part of the required paperwork, must be completed in a timely fashion. If the I-9 requirement is not met, your student(s) will not be paid.  We cannot make any exceptions to this employment law. 

Complete instructions for the I-9 can be found here: https://stafflife.intervarsity.org/complete-form-i-9

• Section 1, which will be in your new hire's Workday inbox, must be completed and submitted by the student before or on the first day of employment.
• Section 2 must be completed by an approved hiring supervisor within 3 business days of the date employment begins. Plan to complete these forms prior to or during the first three days of the urban program. The I-9 form requires original documents to be examined and recorded on the form (see instructions included with the form).  
  • If it is impossible for a hiring supervisor to be on-site to complete Section 2 you may delegate the I-9 to another hiring supervisor, field operations director, or administrative assistant.  

Fundraising for Stipends

• Donations are to be sent to the NSC once a week. 
• After submitting the employment paperwork in Workday (see above), Workday will create a staff employee account for accounting purposes. (You will complete an Accounting questionnaire as part of the hire process).
• Please do not use BRE's. Staff BRE's can only be used for staff, and should not be given to students to give to potential donors.
• At the announced cut-off date for fundraising, get the total amount in the students’ accounts (check their DTR in the Staff Portal or by  checking with the Donation Services team). You will use the following equation to determine the payroll amount. This is the amount you will submit on the Special Project Employee Form.
  • Equation:
    • Deduct 13% overhead for the urban program by multiplying the total amount by 0.87.
    • Then divide what is left by 1.0765 to allow for the employer FICA contribution.
    • This resulting amount is what you will send to Payroll, along with the student name, mailing address, and 16 digit account number. (This number can also be submitted on the Special Project Employee Form, if this number is available when turning in the form.)
    • In order to receive the maximum $500/week as a gross paycheck amount, the amount which needs to be raised is $619/week. ($619 x .87=$538.53. That divided by 1.0765=$500.26)
• Employee accounts will close automatically when you terminate the employee in Workday.

Contacts at the NSC: